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MacroView Mail default email filename format

MacroView Support
  • Updated

MacroView Mail's default email file name format ensures each email has a unique name when saved to SharePoint by using a combination of the sender's name, sent on date and the subject title.

The default file name format is:

[SenderName]_[SentOnAsGMT]_[Subject_First20].eml

When uploading emails, MacroView Mail will check the destination for a file with the same name. If a duplicate is detected, it will inform the user that the email has already been saved and prevent them from resaving it (i.e. uploading a duplicate).

Changing the filename on the properties page when saving an email or saving the same message to a different location is still possible.

Properties_short.png

All emails saved using MacroView Mail are saved in EML format, preserving the original email and any attachments.

Creating a custom email file name format

Administrators can create a custom email filename format if their organisation has different requirements for the file name format.

Note: When creating your own custom email filename format, it is crucial that the format will result in a unique email file name.

MacroView Mail supports the following fields:

  • [SentOnToMillisecond]
  • [SentOn]
  • [SentOnAsGMT]
  • [SentOn_YY-MM-DD_NoTime]
  • [SentOn_YY MM DD_NoTime]
  • [SentOn_YYYY-MM-DD_NoTime]
  • [SentOn_YYYY MM DD_NoTime]
  • [SentOn_YY-MM-DD_WithTime]
  • [SentOn_YY MM DD_WithTime]
  • [SentOn_YYYY-MM-DD_WithTime]
  • [SentOn_YYYY MM DD_WithTime]
  • [SentOnAsGMT_YY-MM-DD_NoTime]
  • [SentOnAsGMT_YY MM DD_NoTime]
  • [SentOnAsGMT_YYYY-MM-DD_NoTime]
  • [SentOnAsGMT_YYYY MM DD_NoTime]
  • [SentOnAsGMT_YY-MM-DD_WithTime]
  • [SentOnAsGMT_YY MM DD_WithTime]
  • [SentOnAsGMT_YYYY-MM-DD_WithTime]
  • [SentOnAsGMT_YYYY MM DD_WithTime]
  • [SentOn_[Format String]]*
    • Where FormatStirng is any standard date and time format string that uses:
      • "YYYY"
      • "yyyy"
      • "YY"
      • "yy"
      • "MMM"
      • "MM"
      • "dd"
      • "DD"
      • "HH"
      • "mm"
      • "ss"
      • "fff"
  • [SenderName]
  • [Subject]
  • [Subject_First#]
    • Where # is any number from 1 to 99
  • Any hardcoded text can also be included by just specifying it in the file name convention, e.g. "myText"