Browse, select and open files using the items list

The items list displays a list of files and locations at the selected area in the tree view.

It is the primary interface for opening, saving, and working with your files in SharePoint, Teams or OneDrive, and includes several key features to help you do this.

Breadcrumb

The breadcrumb is a navigation tool to show and contextualise where you are in SharePoint, Teams or OneDrive.

Users can control whether the breadcrumb is on or off using the "Show breadcrumb above file list" setting in the Options tab.

Toolbar

The toolbar provides quick access to frequently used functions in the items list, including shortcuts to:

Select all items in the list
Create a new folder
Upload a file
View details for the selected item in the list, with additional options to:
- Preview the file
- Move, copy, rename, delete or share
- View editable metadata properties
- See more details
Share and copy a link (to the location)
Change the document library view
Filter items
Row and column styling to adjust the size of items and toggle borders for rows and columns

The toolbar is contextual and only shows valid options based on the type of SharePoint location you are in (i.e. site, document library, folder or document set).

For example, if you have a SharePoint site selected, the toolbar will not show options to create a new folder, upload a file or view file details, since those actions cannot be done in a SharePoint site.

Toolbar shortcuts and options

Select all button: Toggle to select all files or single select.

New button to create a new folder: At the library/folder/document set levels to create additional folders.

Upload files button: To bring up file explorer window to upload files.

Views: Allows library view selection.

Filtering: Files can be filtered based on column values.

Row/column styling: Adjusting size of the files and text.

- Toggling borders for rows and columns.

Selecting files

Selecting singular files provide the following options

File options

Move To- Move file to another location
Copy To- Copy file to another location
Rename-Changing the file name
Delete- Delete file
Edit properties- changing metadata of the file
Open in App- Opening file in native application
Open in browser- Opening file in default web browser
Preview- Displaying the file summary
Download-Download to file explorer
Share Link-Creating a link based on permissions
Copy Link-Creating a general link to the file
Send As Link/Attachment- Able to select a file or location and send as an attachment (if item is a document) or as a link to the file/location.
Mange-Check In/Out/Discard- Making the file editable to you only
- Manage-Versions- Displaying changes to the file
- Refresh-Refresh file list