MacroView Migrator 4.0 introduces some great changes, including unifying the email filename format between all MacroView products.

This means no matter which MacroView product you’re using, by default, whenever you save an email to SharePoint using one of our products, it will have the following format:

[SenderName][SentOnAsGMT][Subject_First20]

This format ensures that duplicate copies of the same email are not saved to the same location in SharePoint by providing an informative and unique name that is unlikely to be replicated.

For more information, see Defining the default filename for saved emails.

How this change impacts you

New users

If you are a new Migrator customer or have installed a previous version but have not started your migration, you can upgrade to Migrator 4.0 without impacting your experience.

Existing users

If you have used a previous Migrator version and started your migration process, we recommend finishing your planned migrations using your existing version.

If you upgrade to Migrator 4.0 and re-run a migration using the same source and destination paths, the source files will be uploaded again.

This is because Migrator will not detect duplicate files in this case, since the files will have slightly different names due to the email filename format changing between versions.

For example, the table below shows the migrated filename for the same email with the subject "FW: Investigate MacroViewMigrator" in the previous three versions of Migrator:  

If you want to use the new email filename format introduced in Migrator 4.0 for new areas to migrate, you do not need to revert to a previous email filename format.

Emails will only be duplicated when re-running Migrator 4.0 over locations with the same source and destination paths.

Upgrading from Migrator 3.3.23 to 4.0

To avoid duplicate emails in existing packages when upgrading from Migrator 3.3.23 to 4.0:

• If you would like to upgrade to Migrator 4.0 and continue using the same formatting as your current version, make the following change in Migrator settings:

  1. After upgrading to Migrator 4.0, open MacroView Migrator.
  2. Right-click your chosen package, and select Edit package.
     
     
  3. Select the Settings tab.
  4. Replace the contents in the Email filename format text box with the following, then click OK:
     • [SenderName][SentOnAsGMT[ddMMMyy HH.mm.ss]]_[Subject_First21]
       
  5. Repeat this process for each desired package.

Upgrading from Migrator 3.3.13 or earlier to 4.0

To avoid duplicate emails in existing packages when upgrading from Migrator 3.3.13 or earlier to 4.0:

• If you would like to upgrade to Migrator 4.0 and continue using the same formatting as your current version, make the following change in Migrator settings: 
  1. After upgrading to Migrator 4.0, open MacroView Migrator.
  2. Right-click your chosen package, and select Edit package.
     
     
  3. Select the Settings tab.
  4. Check the Use legacy email filename format checkbox.
     
  5. Repeat this process for each desired package.