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MacroView DMF and Message File List Toolbar

Colin Titmuss
  • Updated

MacroView DMF and Message provide a File List Toolbar in both Outlook and DMF Explorer which makes useful file list functions quick and easy to access. 

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The File List Toolbar options change depending on the selected mode and the version of SharePoint you are using.  They also replace the options that were previously available on the Outlook and DMF Explorer ribbons in earlier versions of DMF and Message.

Browse and Favorites mode options

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  • View - Select any of the available views defined for this location in SharePoint.
  • mceclip1.png - Toggle between showing all items in folders and without folders 
  • Save view as - Save the current view as a personal view
  • Filter - Filter the files in the file list based on one of the current views, columns or any key filters defined in SharePoint for this location.   

    You can also quickly apply a filter to, or remove a filter from, a single column by hovering the mouse over the column header and clicking the down arrow to enter or clear your filter criteria.



  • Clear - Clear any column or key filters that are currently applied.
  • Preview - Toggle the preview pane on or off.
  • Reset - Reset the current view columns back to their default width.  
  • Refresh - Refresh the contents of the file list.
  • New - Create folders, document sets, documents and emails
  • Find Files - Find files in the current location and sub folders 

Recents mode options

  • View - Select to view opened and modified recent files or only those that were either modified or opened.
  • Filter - Not available in Recents mode.
  • Clear - Not available in Recents mode.
  • Preview - Toggle the preview pane on or off.
  • Reset - Reset the current view columns back to their default width.  
  • Refresh - Refresh the contents of the file list.

When viewing Recent Locations the options are as for Browse and Favorites modes.

Search mode options

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  • Order - Select to search result order to Relevance, Date (Newest) or Date (Oldest).
  • Preview - Toggle the preview pane on or off.
  • Reset - Reset the current search result columns back to their default width.  
  • Refresh - Rerun the current search.
  • Export to Excel - Export the current search results to an Excel file.

Version Support

  • MacroView DMF and Message 8.5 or later
  • Find Files is only available in MacroView DMF and Message 8.6 or later when using SharePoint Online (Microsoft 365) .
  • New button is only available in MacroView DMF and Message 8.8 or later
  • Toggling between showing all items in folders and without folders is only available in MacroView DMF and Message 8.8.796 or later